Announcement to recruit Baseline Assessment Consultant

The consultant will work for 2 months period based in Phnom Penh.

If you are interested, please send CV and a cover letter (by either email or express mail) to at CHF Secretariat #72, road 360, Phnom Penh from 07:30am to 17:30pm.

The closing date/time is 17:30 hours, April 28th 2017.

Women are strongly encouraged to apply; only shortlist candidates will be contacted.



Term of Reference

Position Title: Baseline Assessment Consultant Duration: 2 Months
Work Base: Phnom Penh, Cambodia
The Asian Disaster Preparedness Center (ADPC), established in 1986, is a regional non-profit foundation with headquarters in Bangkok, Thailand supporting the advancement of safer communities and sustainable development, through implementing programs that reduce the impact of disasters upon countries and communities in Asia and the Pacific. The primary geographical focus of ADPC’s activities is Asia with the South, South East, and East Asia being the primary sub-regions.

ADPC has more than 30 years of work experience in Asia along with the national and local Government of its charter member countries as well as countries of the Regional Consultative Committee (RCC) on Disaster Management. ADPC works to build preparedness at all levels, from regional, national, sub-national and even up to community level. Further details on ADPC and its programs can be found at

Project Background

The humanitarian architecture in Asia is still in its premature stage, and the United Nations (UN)-led cluster system for humanitarian response has not yet been fully adopted in the countries of Asia and the Pacific. This has resulted in a duplication of efforts, less access to humanitarian funding information, lack of vertical and horizontal coordination and lack of leadership among local humanitarian agencies during mega disasters.  The risk to communities in disaster-prone areas is much higher due to the high level of social vulnerability associated with the lack of institutional systems and mechanisms at the local level. There is a strong need for additional support, devoted to strengthening local emergency response capabilities and setting up institutions and systems for at-risk countries in the region to be better equipped to face more challenging disasters in the future, which is likely to occur under the evolving patterns of climate change.


To address this shortcoming, the program “Strengthening Emergency Response Capacity of Local Humanitarian Actors in Asia” has been formulated based on the need assessment and the findings of the study report, “Let Your Voice Be Heard” commissioned to Crescendo International in 2016 by Bill & Melinda Gates Foundation. Asian Disaster Preparedness Center is the program execution agency while Cambodia, Myanmar, Nepal, Pakistan, Philippines, and Sri Lanka have been the selected as beneficiary countries in Asia that recognize the needs for localization of humanitarian response with a greater involvement of National Governments, local NGOs, and civil society groups.


The partnership between Asian Disaster Preparedness Center (ADPC) and Bill and Melinda Gates Foundation (BMGF) is to improve the emergency preparedness, to response and recovery from disasters in Cambodia by strengthening humanitarian leadership and technical capacity of National Governments and local humanitarian organizations to lead and better engage in the humanitarian framework. The project will help in improving the knowledge and exchange between the stakeholders through inter-organizational coordination by engaging the Local Humanitarian Organization and institutions in the dialogues with the national governments and inter-agency networks.


The Program will contribute towards strengthening emergency response capacity at national and local levels in disaster prone areas within Asia and will improve the humanitarian response to disasters by strengthening the interface between the National Governments and Local humanitarian organizations by providing knowledge resources, training, mentoring and networking opportunities. The strategy adopted is to develop the National Humanitarian Partnerships of local humanitarian organizations in the above-mentioned countries, as an effort to create the Asian Humanitarian Partnership (HAP) in the Asia region.

Program Goal: To improve the preparedness to emergency response and recovery from disasters in Asia by strengthening the interface between the government and local humanitarian organizations by strengthening their technical capacity to better engage in the humanitarian framework by providing institutions, partnerships, knowledge resources, training, and networking opportunities.

Country Analysis and Context

Cambodia’s is divided into 25 capital/provinces, 26 cities/municipalities. Cambodia is a tropical country with two, rainy (May-October) and dry (November-April), seasons. Majority of land is low-lying except highland of southwest and in the north.

Due to its significant exposure to natural hazards and the limited adaptive and coping capacities of its population and of its national and local structures to prevent and mitigate the effects of disasters, Cambodia is considered one of the most hazard-prone countries in South-East Asia.

The major risks faced are in order of prevalence: floods, droughts, typhoons and storms, forest fires and landslides. With approximately 70% of the population living agrarian existences, and a significant part of the population living in flood prone areas, natural disasters can have devastating consequences on the lives and livelihoods of the majority of Cambodians.

Despite recent socio-economic progress, Cambodia remains one of the poorest countries in Southeast Asia. With 19.8% of Cambodians living below the national poverty line, Cambodia is still classified as a least developed, low-income country, although it is expected to move soon to a “middle-income country” status. Thirty years of conflict ending in the late 1990s, high population growth, low agricultural productivity and poor access to health and education services are contributing factors to continued poverty for a significant part of the population. This underlying poverty increases the vulnerability of communities to the effects of disasters.


Baseline Assessment Objectives

‒ To map out the current status of the Humanitarian ecosystem in the given context of Cambodia in terms of the humanitarian capacity to manage the humanitarian crisis at the institutional, organizational, strategically, and operational levels;

‒ To establish strategic roadmap for strengthening the humanitarian institutional leadership capacity that the country needs in order to streamline the responses and early recovery.

Structure of the assessment

The Baseline Assessment mission is proposed for three months (April to June 2017). It will cover 18 provinces/city come from 124 institution (34 Local NGOs, 5 UN agencies, 12 International NGOs, 42 Government Agency, 4 Academy, 6 Private sector, 2 Media, 2 donor agencies and 17 CRC)

Participants on the baseline assessment mission

‒  One technical consultant as a Baseline Assessment Coordinator (BAC)

‒  Six enumerators (3 men and 3 women) to be divided into 3 groups of two people

Qualifications and Experience:

· Ph.D./ Masters in Social Science, Statistics, Disaster Management, Environmental Sciences, Engineering, or Natural Resource Management, or any other closely related fields is essential. Diplomas on monitoring and evaluations or baseline assessments will be an added advantage.

· Prior experience in conducting baseline assessments and evaluations for policy interventions related to disaster management with a demonstrated experience in the use of quantitative and qualitative methods.

· At least 5 years of proven experience in disaster management, interagency coordination, planning, and capacity building in Cambodia

· Proven experience in survey/assessment report writing in English.

· Familiarity and some experience of working with National Governments and NCDM in Cambodia.

· Knowledge of working ethics of national or state government agencies, International NGOs, National NGOs and private organizations would be an added advantage.

· Knowledge and experience in organizing training and workshop with government and NGO.

Personal Qualities:
 · Self-motivated, pro-active and takes the initiative.· Demonstrated ability to plan, and organize work & time independently.· Verbal and written communication skills in English is essential.· Excellent interpersonal skills, team-oriented work style, and experience in working in a multi-cultural environment.· Strong networking capacity and understanding of development work at national and local level.· Strong desires to learn, undertake new challenges, a creative problem-solver, and must have self-confidence, willingness to work hard, good sense of humor but with seriousness about the quality and excellence of work.
General Requirements: · Operate within all ADPC Guidelines & Procedures/ Policies

· Operate within Government Procedures/Policies

Duties and Responsibilities:

The Baseline Assessment Coordinator will be responsible for providing country specific technical inputs for the baseline assessment team and lead the baseline assessment process, including

  • Finalize the Baseline assessment approach including sampling framework, data collection strategy, methodologies, etc. for baseline assessment in Cambodia;
  • Design and establish a comprehensive workplan and monitoring strategy for the baseline assessment including data collection, data validation, data analysis, reporting, and dissemination;
  • Design a training program for baseline assessment teams in Cambodia and train the team of enumerators on how to use baseline assessment tools and how to interview people.
  • Lead the conduct of Baseline Assessment with ADPC National Project Manager and baseline assessment teams in Cambodia;
  • Coordinate with ADPC National Project Manager and the Director of NGO partner of ADPC to provide necessary advice and guidance on regular basis in conducting the Baseline Assessment;
  • Monitor progress of the implementation of Baseline Assessment with well-defined milestones against the work plan;
  • Lead the assessment teams in data analysis, data validation and drafting the final reports including debriefing to relevant ADPC staff/partner and key stakeholders;
  • Produce a baseline assessment reports from Cambodia for ADPC’s partner and ADPC.
  • Guide developing roadmaps/action plans for strengthening preparedness for disaster response at local levels by the National Humanitarian Partnerships;
  • Draft and finalize the Country Synthesis Report (based on the result of the baseline assessment) that describes the initial conditions (before the start of the project) against which progress /changes can be measured;

  • Finalized the Baseline study approach and the methodology.
  • Baseline Assessment workplan and monitoring strategy
  • Successful completion of the Baseline Assessment in Cambodia.
  • Baseline Assessment Reports in Cambodia.
  • Roadmaps / Action Plans for strengthening preparedness for disaster response at local levels and national level.


Level of Efforts

S. No. Outputs Number of Work Days Tentative Month
01 Finalized the Baseline study approach, the methodology, assessment tools (KI, FGD) 03 days May
02 Baseline Assessment work plan 03 Days May
03 Designing Baseline Assessment training for enumerators 02 Days May
04 Deliver a baseline assessment training to enumerators 02 Days May
05 Organizing and arranging for interviews (contacting people and sending letters to request for the interview) 05 days May
06 Successful completion of the Baseline Assessment in Cambodia (field interview (KI), Inception workshop together with FGD and a validation workshop with key stakeholders. 15 days May-June
07 Baseline Assessment Reports in Cambodia. 06 days June
08 Roadmaps / Action Plans for strengthening preparedness for disaster response for Cambodia. 06 days June
Total 42 work days / two months
 Reporting Relationship:

· Coordinate with the head of ADPC’s partner organization

· Reporting to ADPC National Project Manager

· Work closely with ADPC assessment Team Leader in Bangkok.

 Period of Engagement:

The Consultant shall work in the above-mentioned activities for two work months (42 work days) starting from 05th  May, 2017 till 04th June 2017


Payment Schedule:

Payment will be made by ADPC, Bangkok via PADEK a a partner organization in Cambodia on a monthly basis upon successful and timely completion of the above-stated outputs certified through submission of reports, supported with timesheets.